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Mar 2013
15
March 15, 2013

New Form I-9 Now Available


Employers have until May 8, 2013 to begin using the revised Employment Eligibility Verification Form I-9, which was recently released by U.S. Citizenship and Immigration Services. All employers are required to complete a Form I-9 for each employee hired in the U.S.

Changes to the Form I-9 include new fields, reformatting aimed at reducing errors and revised instructions. The regulations regarding employment eligibility verification remain unchanged, as does the list of acceptable documents that employees can present to prove lawful work status.

Employers can begin now to use the newly revised Form I-9 for all new hires and re-verifications, but may continue to use the previous I-9 version until May 7, 2013. Employers should not complete a new Form I-9 for current employees if a properly completed form is already on file.

Although the revisions to the form appear minor, employers should read the revised instructions carefully before beginning to use the new Form I-9. Fines for even minor, technical errors in completing the form can range from $110 to $1,100 per error, with multiple errors possible on each form.

The revised Form I-9 and instructions are available online here, as is a revised M-274 Handbook for Employers, which provides detailed guidance about the employment verification process. Please note that the Spanish version of the revised form is for use in Puerto Rico only.

If you have any questions about the new form, the attorneys at Warner Norcross & Judd would be pleased to help. Contact Angela Jenkins (ajenkins@wnj.com or 616.752.2480) from the Labor and Employment Practice Group or Sarah Riley Howard (showard@wnj.com or 616.752.2541) from the White Collar Criminal Defense and Compliance Practice Group.

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